Design Con 2015
Breaking News
Engineering Pop Culture!

Engineering’s Three Rules: Document, Document, Document

NO RATINGS
View Comments: Newest First | Oldest First | Threaded View
Page 1 / 2   >   >>
Max The Magnificent
User Rank
Blogger
Re: Managing email?
Max The Magnificent   9/2/2014 11:43:00 AM
NO RATINGS
@David: This was in 2011 so maybe we should ask him to update his experiences...Max??

It's strange that something as ubiquitous as emaisl shoudl cause so many problems. For my personal emails I'm still using the same scheme you mentioned. I have a Google Apps account that gathers all of my email messages from the various accounts that seem to poliferate over the years. I use Outlook and Google Sync on all my personal machines, which means that all of the machines always re-sync when I power them up (and keep resyncing whilst powered up) and any actions like email messages that I send, receive, delete, whatever on one machine are replicated on all of the others.

I also have my UBM/EETimes notepad with my max.maxfield@ubm.com email account -- that has to be handled seperatly (sad face)

David Ashton
User Rank
Blogger
Re: Managing email?
David Ashton   9/1/2014 12:37:11 AM
NO RATINGS
@Karen... "Do you have any recommendations for how to keep your emails filed..?"

I don't, but I recall Max did a blog about it some time ago, and after a bit of searching I found it:

http://www.eetimes.com/author.asp?section_id=36&doc_id=1285089

Fortunately I am not as famous as you or Max so I don't need to think about this sort ot thing, but Max seems to have found a good solution.  This was in 2011 so maybe we should ask him to update his experiences...Max??

Sheepdoll
User Rank
Blogger
Re: Managing email?
Sheepdoll   8/31/2014 11:55:44 PM
NO RATINGS
I like using thunderbird.  This allows for multiple accounts and lots of sub folders.  For mailing lists, I have search patterns which sort the list into it's own digest folder.

Thunderbird sets up a local fork, which is an accountless email client. Useful when working with IMAP hosts.  It is also possible to set up additional headless POP accounts.  Works good for archival mail.

Sent and received messages can be copied to these headless account folders, where little icon allows the correspondence to be see in a threaded view.

I keep a folder named sync, for temporary messages or when I am traveling and need to download emails.

 

 

kfield
User Rank
Blogger
Managing email?
kfield   8/31/2014 9:32:03 PM
NO RATINGS
Do you have any recommendations for how to keep your emails filed? I feel overwhelmed and I don't manage it as well as I know I could/should.

betajet
User Rank
CEO
Re: Crap, more crap, and even more crap
betajet   5/21/2014 9:30:36 AM
NO RATINGS
From Tennessee Williams' Camino Real:
Gypsy: This filing system is screwed up six ways from next Sunday... File this crap under crap!

Who would have guessed that TW would know so much about engineering records?

Anand.Yaligar
User Rank
Rookie
Re: Very nice
Anand.Yaligar   5/21/2014 6:54:26 AM
NO RATINGS
@wave.forest: Not only that, if an engineer is methodical, nobody is going to stop him from reaching high in the company.

Anand.Yaligar
User Rank
Rookie
Re: Engineering Documentation
Anand.Yaligar   5/21/2014 6:53:13 AM
NO RATINGS
@Spike_johan: Interestingly, this is what most trainee engineers suffer from in their first couple of years. "If you didn't write it down, you'll forget it" and "If you didn't write it down, you didn't do it". It is through hardship do they understand the importance of physical documentation. Going tech-savvy is good, but in order to build a technology, paper documentation is required.

Anand.Yaligar
User Rank
Rookie
Re : Engineering’s Three Rules: Document, Document, Document
Anand.Yaligar   5/21/2014 6:51:51 AM
NO RATINGS
I like to document my work with the help of a simple technique: locality of reference. This means that I keep at hand those things that have equal importance to a project, even if I don't use them. Not only that, I label each section using the alphabets A,B,C etc, and write a summary of contents on top of every label. If I need a document on Software Post Processing that has been labelled in "T" and if the topics Software String Management in "Z" and Software Code Debugging Models in "R" are equally important to the project (even if they are not needed), I group the labels T,Z and R together. 

Sheepdoll
User Rank
Blogger
Re: Creation and retrieval of documentation
Sheepdoll   5/19/2014 2:07:56 PM
NO RATINGS
@DrQuine - The challenge of documentation is that it is usually intended for retrieval in the future.


What I have found using the smaller one inch binders is that this size works for keeping the quick reference stuff.  The few pages of the data sheet one needs to access quickly like the pinouts and footprints.  I also keep the schematic,  and BOM in these thin binders.  I like to think of these as aking to the "pocket program guide." for easy quick reference.

Size does matter here as I like to reference some of these as a bedside reader.  The photograph was taken literately on my bed.  This size is also useful in the bathroom. Granted one can take the laptop, or phone into the loo (head or necessary)  Given that most of these now have Orwellian cameras on them, I am not sure I want to do that.  Or for this natural engineering and salty sailor talk topic to continue.

@Karen - My folders are quarantine, sandbox and guff.  Then there is the evenMoreGuff folder.   Disks and now thumb drives that I sneaker net with are called Noah, and ark.  These then go into quarantine.

 

kfield
User Rank
Blogger
Crap, more crap, and even more crap
kfield   5/19/2014 1:23:34 PM
NO RATINGS
I can't pretend that I have any good methods for capturing and maintaining documentation, but I do love the file management system an engineering friend of mine has: I was leaning over his shoulder recently while he was working on his laptop and I noticed he had three folders on his desktop: crap, more crap, and even more crap. He told me that was where he stored the "important" content!

Page 1 / 2   >   >>
More Blogs from Engineering Pop Culture!
This Indiegogo fundraiser is for a Tesla museum in the inventor's decaying lab in Shoreham, N.Y.
Perhaps this is the natural order of business -- Darwinism and RadioShack's impending demise open the door wider for companies like SparkFun and Adafruit to grow.
This collection of places from technology history, museums, and modern marvels is a roadmap for an engineering adventure that will take you around the world.
A future engineering student gives his advice on making the most of the time-honored tradition of the college visits road trip.
Manufacturing engineer Jeremy Cook discusses a few machine failure problems that seemed complicated at the onset, but were quite simple to solve in the end, and the lessons he learned.
Most Recent Comments
bb1313
 
bb1313
 
bb1313
 
bb1313
 
bb1313
 
betajet
 
David Ashton
 
David Ashton
 
David Ashton
Radio
NEXT UPCOMING BROADCAST
EE Times Senior Technical Editor Martin Rowe will interview EMC engineer Kenneth Wyatt.
Top Comments of the Week
Like Us on Facebook

Datasheets.com Parts Search

185 million searchable parts
(please enter a part number or hit search to begin)
EE Times on Twitter
EE Times Twitter Feed
Flash Poll