How about keeping copies in the cloud, like on DropBox?
I am a late adopter of many technological "advances" and so I omitted to mention the cloud. I encourgae all forms of storage and possibly more than one type of storage- You may want to read it in 15 years. Look what happened to floppy disks.
Excelent list. I wanted to add that once the documentation has been created, it needs formal identification and linking to your product data management system. Otherwise, in 10years are you going to remember where it was stored? What if it is used with multiple products? My process has been to attach test part numbers to the units tested bill of materials so they are forever linked.
What are you talking about -- they are still with us -- I still have hundreds of them in the bottom of my drawer in my office LOL
I still have 8" floppies- and with good stuff on them. I have manuals and diagrams on 5.25" single density from my Osborne 1. They may make good Xmas tree decorations and maybe someone can figure out how to read them with a scanner (I think I mentioned this before) but otherwise they simply serve to stabilise my house during a hurricane.
@Antedeluvian: I still have 8" floppies- and with good stuff on them.
I once went to a small electronics fest in Silicon Valley -- at one table there was a guy with a pile of different removable media drives -- he would copy your old files from your old media to a newer format for you for free. I think he was a regular at this annual fest because people were lining up to take advantage of his services.
My process has been to attach test part numbers to the units tested bill of materials so they are forever linked
We came up and still use a similar approach, including revving the jigs and flowing it through ECNs to the BOM. We are a small company and so configuration maintenance is a little irritating and according to the bean counter, expensive. So against my advice the practice is being shelved although with our new (and untested) MRP there is a side location that will still carry the information.
We have another problem, which we seem to have solved, is keeping a register of "assets" that are shipped and then returned (sometimes) from subcontractors.
@max I keep a Win98 computer with both 5-1/4 and 3-1/2 floppy drives just for that. I have an external 3.5 drive that can then plug into newer computers to get data. Problem is that newer computers may note have the saoftware to readsome of the old data.